Four Templates to Save You Time Running a Business

business templatesWhen you run a business, you get busy fast. I run both a blogging business and a flash mob business, and I get tons of emails and have to create new documents and content regularly. I found that some templates can save me a lot of time if I get them setup ahead of time.

 

Email Templates

In my blog business, I get regular emails about advertising and partnership opportunities. In my flash mob business, I regularly get emails about getting a custom mob or asking how to join a mob.

I have been able to cut down on the volume by creating new pages on each website, but the biggest time saver has been creating standard canned responses for the most common four questions I get.

I wrote the responses in Word, but saved them in Gmail as “canned responses” that I can use with just a couple of clicks.

Here is a great post on how to setup Gmail canned responses. You can also save emails as a template in Outlook. If you can’t figure out how to use templates or canned responses, you can always save a Word document and copy the text when you need it.

 

Contract Templates

Many businesses need legal documents when they sell a service or bring on a new vendor, and creating a new contract from scratch can be a huge time suck, if not a big expense.

If your business is simple, you can create basic contract templates to fill in whenever needed. I used Microsoft Word to create forms with fields to fill in with new customer information.

If you deal with high dollar deals or complex products, I suggest working with a lawyer to create a template that fits your needs.

Contracts are a serious part of business, and you don’t want to make mistakes by creating a sloppy contract. Instead, create one quality contract that can be used every time you need it.  If you don’t know how to do it, you could also use a service like Rocket Lawyer.

 

New Blog Post Templates

If you are trying to build your website in Google’s eyes, the best way to do so is with a blog in your website. If your primary business is not blogging, that takes a lot of work, but can take less time if you have a template.

Every post I write has an intro, 3+ sub-headers and sections, and a conclusion. I use specific colors and formats and image sizes to ensure I am consistent, so I created a template that I can copy and paste to get me started.

 

Excel Templates

If you have to do similar calculations regularly, Excel templates (or Google Docs) are a great resource. I use templates to divide up my cell phone bill and calculate rent and utility expenses.

If you want some spreadsheet template ideas, check out the template gallery from Google Docs and templates for Microsoft office.

 

How Do You Use Templates?

I only have a few ideas for templates here, but you can use them to save time doing many tasks for your business. Please share your best template ideas in the comments.

About Eric Rosenberg

Eric is a finance blogger at Narrow Bridge Finance and a serial entrepreneur. He runs a media company, flash mob company, and DJ business from his hometown in Denver, Colorado. You can read more about his finance background and connect with him around the web.

Comments

  1. These templates will come in really handy. I do these with my contracts, and excel templates. With some of my emails too but others, I keep the personalized as much as I can.

  2. These are great ideas. Not to rub my own back, but I’ve been doing these for quite some time, so glad to see others have the same ideas. What’s wrong with having templates and cookie-cutters? Heck, when applying for jobs, I had a cover letter template where I would fill in the appropriate keywords for the job. People say not to copy and paste cover letters, but if I’m applying for the same type of job, why rewrite it if I’m just going to say the same thing?

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