Guide on the Best PDF Software for Small Businesses

pdf editor

PDF editor can save you from a lot of hassles in editing a business document even if you have the source document and is ready to rescan it at any time. There may come a time when it is inconvenient to scan a document, for example, your client requires you to make a quick update on the file and you just don’t have time to find the document and turn on your scanner to scan it. You have a lot of options to choose from when looking for a PDF editor software to edit your business documents.

Able2Extract Professional 14

Able2Extract Professional 14 is cross platform, which means it can work on all major platforms like Windows, Mac and Linux. It has a ribbon interface that looks similar to Microsoft Word. When you click on the Edit button, a sidebar will appear with annotations tool like highlighter, hyperlink, add notes, enter text, strike through, and attachment. There is the option to add signature image or digitally signing the document into the software.

Movavi PDF Editor

Movavi PDF Editor has the easiest interface compared to other PDF editor with ribbon style interface. You can right click on a document and select the tool you need from the right click menu. In the Pages view, you will find the tools such as copy, paste, add blank page, append image as new page, and extract tool. There are 2 methods if you wonder how to add pages to a pdf in the software. The first method is to select a page that you want the new page to intercept after it and click on add blank page button in Pages mode. The second method is to merge multiple documents together. First, you click on the Merge Files button to add the PDF documents. After that, press the Merge button to merge them.

LibreOffice Draw

LibreOffice Draw can open PDF document without making any modification to the formatting and layout. You can use the built-in draw feature to make simple edits to the PDF. The PDF is converted into an image when you open it in the software. When you are done editing it, you must save it back in the PDF format. The feature is available no matter which OS platform you install the software. You must download Libre Office Suite in order to have access to LibreOffice Draw.

Nitro Pro 12

Nitro Pro 12 is a PDF editor that features a Microsoft style interface.  The tools are organized into tabs like view, forms, protect, and cloud. When you select a tab, you can see all the tools. It is equipped with all the basic tools such as editing the content, filling and signing forms, adding password and setting permissions to document, and add e-signature. It can convert from over 300 file formats into PDF. You can also convert your PDF into formats like Word, Excel, and Powerpoint.

PDF Architect 6

PDF Architect 6 is available as a free version but it also offer the options to customize it with 3 different packages. It has an office style ribbon interface that organize tools into 12 tabs. The thirteenth tab is reserved for the custom module. In the Review tab, you will find the tools you need when you are reviewing a PDF for example highlight/underline/strikethrough specific words, adding annotations, freehand drawing on the document, and e-sign feature. The Quick send feature allows you to add a signature field and send to person to put a signature. The Advanced Send feature is suitable for preparing a document that require multiple signature.

PDF Complete Office Edition

PDF Complete Office Edition features a toolbar that run on top with an up and down scroll for viewing the document. The PDF document will open in separate tabs. It supports functions like add/delete page, text formatting, document annotation, rearrange documents, integrate comment box in PDF, encrypt sensitive document with passwords, and draw your own signature with a mouse. It can export PDF into all e-book formats like EPUB, ALTO, and FBW.  It can also export to open Office XML, and Microsoft Word.

Nuance Power PDF Advanced

Nuance Power PDF Advanced has no nested menu, rather, it has organized all tools on the ribbon interface on top. It has OCR capability that allows you to scan document and convert it into editable text. You can create a PDF from scratch by directly entering the text, and drag and drop images. You can dictate annotations into the document instead of typing them. It only takes about 1 – 2 minutes for the software to convert your spoken comment into an editable text. It can also convert all Microsoft Office files into PDF. The software allows you to a document management system like SharePoint for sharing business PDF documents.


Sejda is an easy to use PDF editor that provides basic features like split/merge, rotate, crop, and compress documents. It is available as a standalone software and can also be accessed in the web browser. Even though it does not have many functions, it does provide bates numbering for use in business documents.  The free version only allow up to 3 tasks per day. The software lets you first select the task you want to do before letting you choosing the file. You can export the documents into Microsoft Office and HTML formats. The software is available on all platforms including Windows, Mac, and Linux.

Soda PDF Anywhere

Soda PDF Anywhere allows you to work on your PDF on your desktop and online.  It features a page flipping technology that allows you to read a PDF like a 3D e-book. You can sign document, and track the document that you send to the recipient in the software. It also has OCR feature that can automatically convert scanned images into editable text. You can create digital forms that are fillable such as invoices and surveys. It also allows you to encrypt a document with 256-bit AES password. It supports PDF conversion to more than 300 formats.

Adobe PDF Editor

Adobe PDF Editor is an excellent tool that helps one make, sign, and edit a PDF document. The software offers a wide range of tools that can be used to create high-quality documents, including the ability to insert text, images, and multimedia files. In addition to being able to edit existing PDFs, users can also convert multiple files into one PDF document using this program.

About Carson Derrow

My name is Carson Derrow I'm an entrepreneur, professional blogger, and marketer from Arkansas. I've been writing for startups and small businesses since 2012. I share the latest business news, tools, resources, and marketing tips to help startups and small businesses to grow their business.

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