How to Find an Easy to Use POS System

POS systems are helpful tools that can help you get a handle on all aspects of your business while automating many of the tedious parts. Are you ready to implement one in your operations?

If so, you have probably searched the internet for the best POS systems and what the differences are. What you are focused on first, though, is finding one that is easy to use. How do you find a POS system that actually fulfills its promises without being too confusing for you to leverage wisely? 

POS system

Honestly, most cloud-based systems are incredibly easy to grasp. They’re designed to be robust yet work as simply as possible. Many features are self-explanatory, so you can train your employees quickly, and the best ones include consistent access to customer service representatives. 

That said, how do you know which POS system is easy to use… for you? Your business will have different needs than another, so you don’t want to overwhelm yourself with features you will never take advantage of. The system should make your life easier, not more complicated. You also want a platform that gives you a high value for your money. So, when shopping for a point of sales system, here are a few things to look for that will help you run your business more efficiently: 

Transaction capabilities 

Your point of sale system is the final place where you and your customers meet. After marketing, helping them decide on the right products, and offering discounts, checkout is where you exchange money for items and they go on their way. How frustrating would it be if the checkout process lagged, making customers jump through extra hoops just to pay for their purchases?

Even if your products or services are exceptional, technical difficulties and a lack of payment options give customers a reason not to return. 

Your POS system should work swiftly and effectively, with as little stalling and glitches as possible. There should also be minimal steps. Simplifying the checkout experience will make the day smoother for your employees, and customers don’t have to wait longer than they should.

Easy-to-use POS systems will also make it possible to accept a variety of payment methods, including mobile payments like PayPal alongside standard practices such as cash and credit cards. 

Integrations with other tools

Do you already use other digital tools to run your business? Life will get complicated if you are constantly switching between apps, trying to leverage their capabilities separately. This convolution is what you were trying to avoid in the first place, so make sure that whatever POS system you select can integrate with third-party platforms. 

Most can to some degree, but inquire about each provider’s offerings. For example, do you use MailChimp for email marketing? Then you will want a platform that works alongside it so you can more accurately measure the results of your efforts. 

Customer relationship management

Managing relationships with customers is a crucial part of running a business. You don’t want to become invasive, but it’s helpful to pay attention to who your regulars are and cater to them. When you know more about who your customers are and what they prefer, you can adjust your offerings and marketing tactics appropriately. 

Plus, great POS providers include the ability to create customized loyalty programs. Does one customer consistently buy art supplies while another buys picture frames? Instead of hosting a general sale, offer each customer a steep discount on their respective purchases. Some POS systems make it easy to generate and send electronic gift cards. 

Reporting

Most cloud-based electronic POS systems include reporting capabilities. Instead of writing these yourself every month or quarter, why not let the system generate them automatically on whatever basis you choose, even daily? With insight into your sales performance and customers’ preferences, you can adjust your business strategy according to the numbers. 

However, you don’t want to be overwhelmed with every detail all the time. Some metrics might not be relevant to your goals, so it’s essential to find a POS system that allows you to customize its reports and prioritize the data you care about most. 

Inventory management 

A sound POS system should make managing inventory easy. You want a platform that gives you insight into your best selling products, lets you keep track of how much stock you have on-site, and suggests how much to order next time. It should also automatically add or subtract a product from the database whenever a customer returns or purchases something. If you need it, you can also look for a system that helps you manage a warehouse

Many POS systems are easy to use, but you want to look for something that doesn’t overwhelm you. What POS system are you leaning toward? 

About Mohit Tater

Mohit is the co-founder and editor of Entrepreneurship Life, a place where entrepreneurs, start-ups, and business owners can find wide ranging information, advice, resources, and tools for starting, running, and growing their businesses.

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