Accounting for Money in Business: What Indicators to Keep Track to Keep Cash Flow Under Control

Accounting for Money in Business

Here it is – the company has set up cash accounting. But what to do after the system is set up and all the necessary reports are kept? How to manage money based on financial accounting data? These steps help analyze the company’s cash flow.

Keep Track of the Ratio of Incomes to Outcomes

Keeping a chart of cash receipts and disposals is essential. It will help predict results, look for causes of lapses, and allocate money. 

Your main task here is to make sure that your cash flow is positive, which means you should have more money coming in than you spend.

Look for Anomalies and Create Rules

When a company collects cash flow data, after a while it has enough data to analyze. You can compare different periods or expense items.

Sometimes it turns out that a period or an expense item is out of the picture. You need to find the reasons for this, or better yet, create a rule to help avoid overspending, uncontrollable expenses in the future. Here are the rules you can create.

Agree with you on significant expenditures. You can stipulate over what amount the expenses are large.  For example, anything over a thousand dollars should be approved by you.

Make all payments through you in times of crisis.

Establish a spending limit for agreed upon items of expenditure. Say, no more than $5,000 per month for promotion of bonuses at or no more than $1,000 for office sweets.

Plan Your Receipts and Expenditures

Making a plan will help with the answers to the expectations questions. 

Here are questions to plan for receipts:

  • Who has already been billed? You can make a billing register so you can track this more accurately.
  • When are they promising to pay? To do this, you can ask the customer – “When do you plan to pay the bill?” Put that date on the billing register.
  • What sales are planned?
  • What is the likelihood of meeting the plan?

Analyze Projections and Improve Planning Accuracy

If planning isn’t going well, expectations and reality are very different, you need to rethink your approach to planning. For example, analyze what exactly is coming true in your forecasts and what remains only in dreams. This can be done as part of the analysis. It is necessary to compare the planned amount and the actual amount by items of expenditure and income. 

The hardest part of working on mistakes is finding the reason why the plan could not be achieved. Accounting for these errors will help improve the accuracy of planning.

Identifying coincidences and mismatches between the plan and the fact is an important part of analytical work. It allows you to think about why exactly the planned amount was not achieved and what you can do in the future. 

Planning is not a way of predicting the future, it is a way of outlining what you want and finding ways to accomplish what you have planned.

To manage the financial flow, you need to collect actual data on the movement of money, analyze it and plan how much will be spent and earned in the future. This is a lot of analytical work, so it is better to delegate it.

About Carson Derrow

My name is Carson Derrow I'm an entrepreneur, professional blogger, and marketer from Arkansas. I've been writing for startups and small businesses since 2012. I share the latest business news, tools, resources, and marketing tips to help startups and small businesses to grow their business.