Accounting For Small Businesses: 7 Factors To Consider

The business world is fascinating, and many people dream of venturing into this mesmerizing arena. They believe their idea is worth trying and can make it big in the business world. However, most individuals are not naive and recognize that the dynamic world is fiercely competitive. They are prepared to devote their sweat and blood to establish a name for themselves in the market. Many aspiring business people do not possess colossal capital but have unique business ideas. They muster courage and start small with intentions of working hard and gradually making it big. Small businesses are private corporations that hire fewer employees and have a lower margin for profit.  

Accounting is an integral yet complex component of a business. Regardless of the size of companies, business leaders have to pay special attention to accounting. Generally, when people think about accounting, calculators and spreadsheets come to their minds. While it is true that most accountants work on spreadsheets and have to do calculations, entrepreneurs must understand the role of accounting in operating a company. It is a process of keeping information about financial matters safe. Accounting includes gathering, summarizing, evaluating, and reporting financial transactions to regulators, tax collection agencies, and oversight entities. 

Small business leaders are generally tight as they often invest their life savings in their ventures. They must pay special attention to accounting as they do not have the freedom to spend a large sum of money. Below we are listing some accounting-related factors for small businesses:

1. Track Expenses

Entrepreneurs have to do more expenses in the initial business days; however, they may not make a considerable income. Due to back-to-back costs, business owners often find it challenging to record details of their expenditures. Before they know it, they have spent much more than they initially planned. Entrepreneurs may have a great business idea, but they may not possess accounting skills. Suppose they cannot afford to hire a professional accountant. In that case, it is better to take advantage of e-courses and enroll in online programs. They can register for a bachelor’s or master of accounting online to gain command over accounting. Once they have earned the degree, they’ll learn advanced ways of recording expenses and keeping track of them.

2. Monitor Income

The primary motive of business leaders is to earn a substantial revenue. Still, when their companies start generating income, they lose focus and do not monitor it. Many entrepreneurs overestimate their memory power and think they can easily retain information about their income.  More often than not, they end up forgetting. Today, different digital tools are available where entrepreneurs can easily record their financial transactions. They can easily monitor their payments, and it will help them determine areas that need improvement. Small business leaders do not have much room to experiment. Thus, they need to have a tight grip on cash flow.  

3. Set up Sales Tax Procedures

Online shopping is prevalent, and today, many brands do not have a brick-and-mortar store. It has helped businesses expand their reach and cater to people from other cities, states, and sometimes countries. Small business owners should do the math and establish a tax procedure. If tax applies to their products, they must optimize the price according to customers’ locations. Moreover, they must determine their tax obligations as they depend on the legal design of the business. They must ensure that they pay taxes on time to avoid any surcharge. If they meet the minimum threshold, they must also register for VAT.

4. Devise Budget

The biggest constraint that holds small business owners tight is money. They should devise a budget to consider market trends, manufacturing costs, capital, and business plan. Setting up a budget and dividing money in chunks for different operations help entrepreneurs keep track. They understand their limit; still, if they do not have a set budget, chances are they will overspend. Some business owners need to file a loan. The higher a loan is, the more amount it accumulates in interest. By setting up a budget enables business owners to get into the nitty-gritty and cut some unnecessary costs. 

5. Predict 

The days are gone by when entrepreneurs had to rely on their guts while making business decisions. Although some people still follow their intuitions. Modern technology has bestowed different software that can help business owners forecast their expenses and get an idea about their incomes. Exceptions happen, and there may be times when the results are far from the predictions; still, business owners should consider running predictive analysis. The key is not to get carried away and forecast for the following ten years. Predicting expenses and profit enable small business owners to make a comprehensive plan. 

6. Have Separate Business and Personal Account

Small business owners often think that their companies are not large-scale and do not bear too many expenses. They consider separating business, and personal industry accounts a hassle. Keeping accounting affairs organized is difficult when you use the same account for personal and business purposes. Furthermore, in many states, opening a business account is mandatory. Separating business and personal accounts saves business owners time when they evaluate their records. 

7. Leverage Technology

Small business owners often feel that they should not invest in technology as they have a limited amount. Entrepreneurs can leverage technology for accounting purposes and install accounting software or any productive accounting practice management tool. The investment will be worth it in the long run. Business owners continue to strive to grow their businesses, and when it finally happens, monitoring financial transactions becomes difficult. Automated accounting software allows business leaders to access their accounts from anywhere. Besides, they can also share the records with an accountant and keep a tab on them. 


Business leaders need to consider several aspects before making any decision. When it comes to entrepreneurs running small companies, they need to be extra vigilant as they do not have massive capital on their backs. Accounting is the backbone of businesses and entrepreneurs who possess good accounting skills or have competent accountants onboard, have financial records sorted. They keep a pulse on cash flow, establish invoice systems and ensure that the taxes are on time. Small business accounting is not very different from colossal scale companies. Still, small business owners do not have the liberty of spending excessive money. 

About Carson Derrow

My name is Carson Derrow I'm an entrepreneur, professional blogger, and marketer from Arkansas. I've been writing for startups and small businesses since 2012. I share the latest business news, tools, resources, and marketing tips to help startups and small businesses to grow their business.