How To Run A Productive Remote Client Meeting

productivity

There are several ways to foster an inclusive, engaging, and productive remote client meeting atmosphere. As many business owners will tell you, it can be challenging to connect with clients that cannot meet face to face. However, more and more meetings are being hosted this way in response to the global pandemic. Following the proper steps, you can save time, increase your flexibility, and reduce the cost of business travel throughout all your digital client engagements. Read on to learn about how to run a productive remote client meeting.  

Take Time To Break The Ice

Since virtual remote client meeting environments can be intimidating, start off by taking some time to break the ice. A quick icebreaker is an excellent way to test everybody’s audio and get to know each other before you jump into your agenda. Often, it is best to keep it simple when getting started. Simply ask a standard question like “How is everybody doing today?” To get more creative, share some stories about your company achievements or values. Needless to say, creative ways to break the ice can transform any traditional, dull meeting into something incredibly engaging and special. To get things going, start off your remote client meetings with some simple icebreakers. 

Set A Specific Agenda

If you want your remote client meetings to be productive and successful, you should plan your agenda beforehand. Prior to the meeting, send out clear agenda that includes your key discussion points, overall structure, attending team members, and individual roles. Certainly, you should also prepare any relevant research, files, or documents if applicable. Naturally, planning your agenda early on can help you establish a clear set of deadlines, objectives, and tasks. This way, you can reduce wasted time, encourage participation, and ensure that fundamental topics are covered. Moreover, a specific agenda helps to keep you on track and allows other speakers to prepare. Planning a specific meeting agenda is an innovative productivity hack for entrepreneurs to optimize your client meetings. 

Install A Professional Video Conferencing Software

A reputable video conferencing software can help you improve productivity, format, and effectiveness of your remote client meetings. To choose a video conferencing service, consider your average call size, simultaneous video streams, desired video quality, and team collaboration features. Moreover, you should evaluate your particular industry and specific use cases. Surely, this technology helps you to boost productivity, reduce travel expenses, promote collaboration, and save time. Simply, these innovative software solutions facilitate all the benefits of face-to-face communications without requiring you to leave home. To optimize your remote client meeting structure, agenda, and efficiency, integrate a professional video conferencing system.

Optimize Your Environment

Next, you will want to make sure that the image and presentation environment you convey does not distract your audience in any way. Review the background behind you. Remove any posters, clutter, or items that are lying around in the camera’s view. Then, be sure to locate yourself in a secluded, quiet  conferencing space. This way, if you have roommates, small children, or pets, you can minimize disturbances from them as well. Of course, these proactive measures can help you convey a professional image and foster a productive, distraction-free environment throughout your remote client meetings. Be sure to optimize your environment in order to present a meeting room fit for a CEO.

Follow Up With Key Participants

Following up with key participants immediately after the meeting is an excellent way to improve your remote client meetings. To be direct and professional, send a brief follow up email in a timely manner. Over the course of this email, communicate your goals, action items, and expectations to key participants. Of course, this gives you the opportunity to re-engage with important clients, create the potential for further discussion, and keep yourself on top of mind. Simply, a well-written follow up email is a great way to keep the conversation going. By following up quickly and professionally after remote video meetings, you can improve the productivity across all your client engagements. There are several key steps, techniques, and processes to foster an effective client meeting remotely. To get things going, start off your remote client meetings with some innovative icebreakers. In addition, you should plan your agenda beforehand. Next, you will want to make sure that the image and presentation environment you convey does not distract your audience in any way. At the same time, a reputable video conferencing software can help you improve productivity, format, and effectiveness of your remote client meetings. Furthermore, try to send a quick business meeting follow up email to communicate your goals, action items, and expectations to key participants. Follow the steps highlighted above to learn about how to run a productive remote client meeting.

About Mohit Tater

Mohit is the co-founder and editor of Entrepreneurship Life, a place where entrepreneurs, start-ups, and business owners can find wide ranging information, advice, resources, and tools for starting, running, and growing their businesses.

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